Vaya Adventures

Job Title: Travel Accounting Specialist

Reports to: Managing Director

Location: Remote

Company Description:

We are a growing travel company that specializes in tailor-made travel experiences around the world. Our goal is to provide our clients with the most personalized, memorable and meaningful trips possible.  We have a fantastic team of Destination Specialists, all of whom have deep expertise in their areas of specialty, and a very efficient Operations team that works closely with our Destination Specialists and our Suppliers to help execute these fantastic trips.

Position Overview:

We are seeking a detail-oriented and experienced Travel Accounting Specialist to join our Finance team. This position plays a vital role in managing all financial aspects related to our trips, as well as entering and categorizing company expenses and keeping the company accounting up to date. The ideal candidate will have strong analytical skills, attention to detail, and proficiency in accounting software and tools.

Key Responsibilities:

• Handle all trip-related financial transactions, including entering bills, making bill payments, deposit payments, entering client payments, processing refunds, and reconciling all transactions to their applicable trips in our trip database system.
•  Review and verify company expenses for compliance with company policies, travel guidelines, and IRS regulations.
•  Reconcile corporate credit card statements and identify any discrepancies or fraudulent charges.
•  Categorize credit card transactions and sync them to our accounting software.
•  Categorize monthly expenses and close each month's finances.
•  Assist in the development and implementation of travel accounting policies, procedures, and controls to improve efficiency and accuracy.
•  Maintain accurate and organized records of all travel-related financial transactions.
•  Generate regular reports to track travel expenses, analyze spend patterns, and identify cost-saving opportunities.
•  Assist with month-end and year-end closing activities, including preparing journal entries and reconciling travel-related accounts.
•  Coordinate with external vendors, including travel agencies and credit card providers, to resolve any discrepancies or issues.
•  Manage and create reports related to FAM trip costing.
•  Manage expense reimbursements in accordance with company policy and legal requirements and process payroll for our international staff twice monthly
•  Calculate and process commission payments to the Sales Team quarterly.
•  Stay up-to-date with industry trends and changes in travel accounting regulations to ensure compliance and recommend process improvements.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.
• Minimum of 3 years of experience in travel accounting or a similar finance role.
•  Strong understanding of travel industry practices and familiarity with travel accounting software (Quickbooks Online).
• In-depth knowledge of IRS regulations related to travel and expense reporting.
• Exceptional attention to detail and ability to review, analyze, and reconcile large volumes of data accurately.
• Proficient in using Microsoft Excel and other accounting software.
• Excellent communication and interpersonal skills to collaborate effectively with employees at all levels.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Demonstrated problem-solving skills and ability to identify process improvements to streamline operations.
• High level of integrity and commitment to maintaining confidentiality of financial information.

If you possess the above qualifications and wish to join our dynamic team and contribute to our mission of ensuring accurate and efficient management of travel accounting processes, please apply with your resume and cover letter.